“Dress, check. Church, check. Reception venue, rings, best man, maid of honor, bridesmaids, check, check, check!
…Are we forgetting something?”
Yes. You forgot the flowers! The most important decorative element in a wedding. Despite its importance, it often ranks low on the priority list in wedding planning, which is understandable. Unless the bride and groom are professionals in the field!
Many couples leave the flowers as a “last-minute” detail, which we do not recommend, as there are many things to consider before finalizing them.
The florist is in a rush, and the couple is worried…so why not enjoy the creative process without stress? Through the timeline that follows, we will show you how this can be achieved.
So, it remains a mystery. How early should you book the wedding flowers?
1st step: Contacting the florist
The number of months recommended for the first contact depends on the wedding date, as each month requires a different timeline due to seasonal workloads.
Specifically, if your wedding is going to take place:
- August to September, contact the florist 9 to 12 months in advance
- June to July, 6 to 9 months in advance
- the rest of the year, 2 to 5 months in advance
- “How to get in touch with the florist?”
There are various ways to contact the florist who will handle the floral arrangements for your wedding. You can send an “expression of interest” email, make a phone call, or visit a store in person.
You can also fill out an interest form (visit our online form), so that the professionals you are going to work with are better informed and prepared about your vision, through predetermined questions that need to be answered for better and more effective communication.
- “What should I know before the first contact with the florist?”
- the wedding date, so that the date can be secured, the appropriate seasonal flowers can be chosen, and the environmental conditions that will equally influence their selection can be determined
- the location, for better organization of logistics – transportation matters
- the style of the wedding (you can also choose indicative images from the internet and social media platforms like Pinterest, Instagram, etc.), to receive more targeted proposals from the professional
2nd step: The appointment
The appointment should take place within a month of the first contact with the florist.
Depending on the initial approach method, and after consultation, you can schedule your appointment with the first contact, to proceed with organizing the floral arrangements and details. This can be done electronically (via platforms like Skype, Zoom, etc.), or in person.
The appointment is the most important and decisive point in the planning process of floral arrangements. Surely, a capable professional can provide you with an excellent result, but will it be what you want?
We advise you to appear “informed,” determined, and cooperative for the most efficient outcome of this meeting.
3rd step: Sampling (optional)
The final wedding plan involves arranging the final details and must be planned or communicated with the florist at least one week before the wedding day.
This involves coordination issues such as the arrival times of the team at various points (arrival at the house, at the church, the reception venue, etc.) and contact information with the relevant individuals per issue to be managed. This can be done by phone, email, or through a meeting (online or in person).
Upon agreement with the florist, you can choose the option of sampling with the company. Specifically, sampling involves the realistic representation of the creations that will be present at the wedding, to ensure the absolute harmonization of the final result with your desires.
Sampling is mainly recommended for demanding and particular floral designs, with an emphasis on the precise execution of creations with special requirements and details.
4th step: Final wedding plan
The final wedding plan involves arranging the final details and must be planned or communicated with the florist at least one week before the wedding day.
This involves coordination issues such as the arrival times of the team at various points (arrival at the house, at the church, the reception venue, etc.) and contact information with the relevant individuals per issue to be managed. This can be done by phone, email, or through a meeting (online or in person).
In conclusion…
There are many issues that need to be addressed regarding securing the floral arrangements you dream of, as well as collaborating with the company you want to handle them. The most important element that we want to highlight, however, is the flexibility of professionals, even if some of the mentioned factors do not happen exactly as planned!
Weddings are demanding events, with countless organizational issues, and often, not everything goes according to plan. We want you to remember during the process that a wedding is a joyful event that stems from your love for another person. So, even if the season, date, or weather conditions slightly change your plans, with the choice of skilled professionals, you can enjoy this beautiful experience, even if there are some changes.
Let me know if you need any further assistance!
